Primarily, reports should include the name of the person making the report to make further investigation more efficient. If needed, however, anonymous reports may also be submitted. There will be no attempts to identify the submitter of an anonymous report .
Ambientia is committed to carefully investigating all reports and taking the necessary action in relation to the report. All reports are handled without delay. A report will not be investigated by someone who may be concerned or connected with the misconduct.
Reports shall be primarily investigated by the group general counsel. If General Counsel is connected to the reported case, the investigation shall be transferred to the group CEO. If group CEO is connected to the reported case, then the investigations shall be transferred to the chairman of the board of Ambientia Group.
Ambientia does not tolerate any kind of inappropriate behaviour towards person who has conducted a whistleblower report in a good faith. The whistleblower channel shall not be used to another type of reporting than to report illegal activity or activity that violates the principles of Ambientia. The personal data and other information that is entered into the whistleblower channel is processed with confidentially and in the manner required by the applicable privacy legislation
All reported information, including the identity of the reporting person and the reported person, may be disclosed to the competent authorities, such as Financial Supervisory Authority, the Financial Intelligence Unit or the police, in accordance with applicable legislation. Information contained in the reports or otherwise obtained in connection with the reporting may be used for internal investigation of the suspected infringements.
The reported information may be accessed and processed within the Company only by such persons, who must as a need-to-know basis have access to the information in order to investigate the report. The company attempts to keep the number of people who has access to the report under the investigation as limited as possible. In cases of alleged criminal offences, the submitter of the report will be informed if his/her identity may need to be disclosed during judicial proceedings.
